Fatigue Science is a pioneer in occupational fatigue risk management and athletic sleep science and performance. The wearable technology they have developed quantifies fatigue based on objective data and provides specific insights into how fatigue currently affects workplace safety, performance, and productivity. Their clients include professional sports organizations, companies in construction and transportation, and the military.
As a Vancouver-based company founded in 2006, Fatigue Science has expanded geographically over the last decade, with three offices and 50 employees, most working remotely across North America. Looking at his growing team, CEO of Fatigue Science Sean Kerklaan saw a storm approaching in terms of their paper-based accounting practices, which were already a costly burden.
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With a paper-based system, Fatigue Science also lacked clear tracking across the invoice approval process. In order to find out whether a particular invoice had been paid, Kerklaan would have to contact his accounting team at the Vancouver office, so that they could physically search through the filing cabinets to retrieve the invoice and check its status. Signing checks was another major hurdle, as the company’s second signing board member also worked remotely. Each unsigned check required couriering to get two signatures, and that back and forth could take a week or two, which was inefficient.
Not only have their invoice processing costs been cut substantially, there have also been added benefits to company data security and disaster recovery. As a cloud solution, Beanworks makes security simple. “With our accounting software, we’ve invested so much money into redundancies, offsite backups, firewalls and all kinds of encryption problems,” Kerklaan explains. “I don’t have security issues anymore. I don’t have to worry about someone breaking into my office, or my office burning down. All I have to do is buy another laptop.” Best of all, the implementation process was simple and straightforward thanks to Beanworks’ dedicated Customer Success team. As Kerklaan notes, he has not seen this kind of improvement across any of their other tools.
Don’t take our word for it, find out what our clients say about automating with Beanworks.
“We have a complicated approval process, but Bean was able to handle it and we were up and running in no time. Our invoice approvers are all across the country and now they are able to approve invoices online no matter where they are. Knowing all invoices automatically go to the right approver brings huge peace of mind.”
“It took only a one hour meeting to get our QuickBooks integrated with Bean. After a quick training session, we were ready to start using it. Bean has given us a lot of flexibility and transparency into our Accounts Payable.”
“From a CEO perspective, it’s magic. I don’t need to understand accounting software, and I can instantly search what purchase orders we have approved, and how today’s cheque run draws down on those POs. Beanworks is brilliantly simple. It includes an excellent hierarchy structure for a simple approval or rejection process, allows for digital approvals, and saves thousands of dollars on printed paper.”
“Bean provided a way for us to always be on top of the thousands of invoices we receive each month. Now when we need information about an invoice, we are only a few mouse clicks away. We’ve been with Bean for more than two years and are still amazed by their responsiveness to our needs and outstanding customer support.”
“Bean helped us streamline our approval process. Approvers simply login from an email link and approve invoices, with full visibility into what they’re approving… Life is easier when you don’t have to constantly nag for approval.”
“We are a very active decentralized oil company. With Bean’s Internet-based process, my users can access and approve our invoices from anywhere. My point of pride is that I have yet to open an overnight delivery account, saving us admin costs in the thousands and our wait time is zero for deliveries.”
“Bean has streamlined our operations and allowed us to achieve a paperless accounts payable system with past invoices at the users’ fingertips. No more requests for boxes from storage for an old invoice has saved us time and money. I would recommend Bean to any business.”