AOT is a decentralized oil operator in Canada and the US. Kim Carr managed an outsources team for their accounting needs, but with multiple locations and a third party accounting firm demanding insight in their accounts payable, Carr needed to avoid the high cost and complexity that goes hand in hand with sharing PDFs and overnight packages across multiple people in a wide range or roles and locations. What AOT needed was a structured solution for a decentralized environment.

Challenge

AOT is a decentralized oil operator in Canada and the US. Kim Carr managed an outsources team for their accounting needs, but with multiple locations and a third party accounting firm demanding insight in their accounts payable, Carr needed to avoid the high cost and complexity that goes hand in hand with sharing PDFs and overnight packages across multiple people in a wide range or roles and locations. What AOT needed was a structured solution for a decentralized environment.

Decision Making

Carr scoured the internet, looking at her options as far as accounting and software resource sites. Bombarded by expensive application requiring upwards of $30,000 in implementation fees, licensing and user costs – it was time for Beanworks to enter the picture. We promised a quick implementation, lower pricing and a straight forward interface, or “Well packaged and user friendly,” as Carr puts it. With cloud access, easy set up and reasonable prices, Carr’s decision was pretty easy: choose Beanworks.

Implementation

We impressed the team at AOT with our customer support throughout the process of implementing our AP automation solution. With very few meetings needed to get AOT up and running with Beanworks, and any hiccups addressed with lightning speed, the staff loved it!

Achievements

“There is a known system, invoices are only in one place and nothing is lost. People don’t get stuck or lost in the process,” explains Carr, “Vendors also have really appreciated the increase in orderliness and timeliness.” AOT’s third party accounting team were able to decrease their processing times by as much as 50%, which meant a measurable impact to their bottom line. Now, Carr has taken the role of Controller at Petro Shale, an oil-weighted development and production company operating in both Canada and the US. She was so impressed with her experience with Beanworks, she brought it over to Petro Shale where the implementation process was even better!
Cut processing times by 50%.
No more lost invoices!
Cut processing times by 50%.
No more lost invoices!
What Our Clients Say

Don’t take our word for it, find out what our clients say about automating with Beanworks.


Ticketmaster Canada
CCIC
VitalAire
TrailerWizards
Ivernia
AOT
FrenchmansCreek

“We have a complicated approval process, but Bean was able to handle it and we were up and running in no time. Our invoice approvers are all across the country and now they are able to approve invoices online no matter where they are. Knowing all invoices automatically go to the right approver brings huge peace of mind.”

Trevor Allin
Ticketmaster Canada

“It took only a one hour meeting to get our QuickBooks integrated with Bean. After a quick training session, we were ready to start using it. Bean has given us a lot of flexibility and transparency into our Accounts Payable.”

Anna Campos
Canadian Council for International Cooperation

“Bean provided a way for us to always be on top of the thousands of invoices we receive each month. Now when we need information about an invoice, we are only a few mouse clicks away. We’ve been with Bean for more than two years and are still amazed by their responsiveness to our needs and outstanding customer support.”

Elizabeth Skinner
Air Liquide/Vital Aire

“We just finished the auditing process – and I never thought I would say this, but it was a breeze. The ease of auditing is just one of the hidden benefits of using Bean.”

Terry Hiles
Trailer Wizards

“Bean helped us streamline our approval process. Approvers simply login from an email link and approve invoices, with full visibility into what they’re approving… Life is easier when you don’t have to constantly nag for approval.”

Jillian Barrow
Ivernia Inc.

“We are a very active decentralized oil company. With Bean’s Internet-based process, my users can access and approve our invoices from anywhere. My point of pride is that I have yet to open an overnight delivery account, saving us admin costs in the thousands and our wait time is zero for deliveries.”

Kim Carr
Accelerated Oil Technologies, LLC

“Bean has streamlined our operations and allowed us to achieve a paperless accounts payable system with past invoices at the users’ fingertips. No more requests for boxes from storage for an old invoice has saved us time and money. I would recommend Bean to any business.”

Lynn M. Paige
Frenchman's Creek Beach & Country Club